According to a study conducted just a year ago, for many white-collar workers, having more flexibility in the workplace is easier said than done. Well, flexibility and task efficiency go hand in hand. Here are five things to look for in workflow management solutions that increase productivity.
- Sends Alert Messages About Mishaps
Staff can become distracted when they have many projects to complete on a daily basis. To help them organize, find a workflow management solution that sends alerts when missed steps or negligence happens. Otherwise, even the smallest, seemingly insignificant omitted steps or mismanaged instances could take weeks or longer to undo any damage. In that scenario, the blame game starts. A proficient workflow solution can help you find where the mishap occurred within a process and who was responsible for it.
- Identifies Steps and Team Member Roles
A good workflow management solution shows clarity in steps and roles. Each team member’s role should be clearly defined so they understand what is expected of them individually. This is important, especially since geographically dispersed team members might collaborate on a project. From remote workers to brick-and-mortar employees, the workflow management software should accommodate workers in different locations. So, wherever they are, accountability passes to all who contribute directly and indirectly to a project or workflow process.
- Leaves Little Room for Error in the Workflow
The best workflow management solutions have the ability to add steps and define each step in the workflow. The original data for a workflow process typically comes from pre-written guidelines, user manuals and other sources, such as on-the-job data. You should have the ability to input information into the workflow management software. Workflow solutions help businesses analyze the details of current processes. It eliminates repetitive, unneeded tasks. The reduction enables businesses to improve their product and service quality and expedite steps in production. It’s a recipe for speeding past the competition.
- Sends Notifications to Keep Processes Moving Along
After understanding a specific task, it’s vital to know when to execute it so that production runs more smoothly. After each completed step, the workflow management software should notify the next person of their role and task. Successful workflow solutions include tools to notify team members so that they can complete their tasks in a timely manner.
- Streamlines Paperwork to Save Labor and Time
Powerful workflow management solutions help you streamline the order fulfillment process. Orders need processing from the time a customer places their order until it leaves the warehouse and makes its way to the customer. That’s a lot of paperwork. Replace it with automated workflow solutions. A workflow management system enhances rather than hinders.
There’s a disconnect between what workers need to be more productive and what they are allowed to do to reach optimum productivity. Flexibility is missing. Current business processes are outdated and take too many manual steps to complete or are vague in general. Workflow management software works to solve this problem.
Every business, small, medium and large—all benefit from workflow management solutions. Digital Filing Solutions is your competitive edge. Get everyone on board to accept the workflow automation software. For customization of quantifiable workflow solutions contact us today to get a free quote!