Digitial Filing Secures Private Records
School districts and college educational systems are burdened by massive record-keeping responsibilities extending from the administrative offices to the classroom. FileX provides the control to digitally archive and establish retention dates for all forms and formats of information; to easily retrieve and collate information required on demand; to use permitted levels of access to create audit trails; and to allow the dissemination of public records while safeguarding private records. Types of information that can be indexed, searched, tracked, managed, maintained and purged within one FileX solution includes:
- • Student records
- • Special education (SPED) program documentation
- • Teacher certification documents and HR records
- • Computer-generated and A/V classroom materials
- • Facility blueprints and maintenance records
- • Email archives
- • Purchasing RFPs, vendor contracts and invoices
Industries
“FileX is quicker, neater and faster than our old paper-based system. We will be able to eliminate old documents after the statutory period for retaining them, but still have the capability of accessing that historical data long after the original documents have been destroyed.” Al Gary Business Manager Simpson County School District Mendenhall, MS
FileX simplifies compiling records and data for federal agency reports and annual audits Case Study
